Year 12 leavers

Hi I was hoping that someone could tell me how I would check what year 12 students haven’t returned English textbooks. The English teacher asked if I could check what books haven’t been returned yet. We have already generated a calendar for next year and since roll over the year 12 students are no longer in the system. Having a crash course in Oasis as my library admin has retired…

 

• We still have our Year 12s on Oasis Library. They will be there until Oasis Admin send us the list of the Year 12s who have officially left. It depends on how you operate at your school. For a start it sounds like your Library catalogues English texts. We don’t as it is really the responsibility of individual faculties to look after their texts. (The Department recognises this and actually advises against this). However, if you have ended up in this situation then it will be a lot of extra work with complications. At our school, students must bring around a ‘Leaver’s Form’ and have it signed by Library, English, Maths, etc.If a book is outstanding then the form is not signed and the name of the book and cost are written. Sometimes, students will of course still leave with books outstanding in which case our office sends a letter asking for payment or the return of the books. Sometimes this also means we mark the book as missing and if it does eventually return, then it goes back on the system when returned via the circulation desk.Some schools type the name of the last borrower on Oasis.
  Your school should have had a similar system in place. We have generated a new calendar but the Year 12s are still there. A couple have still not returned books. If you had ‘Leaver’s Forms’ we would assume they are filed somewhere so if the Year 12s are not on Oasis Library then you will have to cross check names with forms. Hope this helps.
   
  • When the list of official Year 12 leavers arrives a ‘Refresh’ is done on Library Oasis.
     

Renewals by list

Go to B2, A1  Borrower details, then <L> for loans out to teacher, <R>enew when arrow against title to be renewed.

Borrower – Crates of books

I would like to create a borrower called “Stage 1 COGs” or something similar but cannot recall how to do this?
Go to B2 A1, select A = Add and then you’ll add an External borrower. Give them the name that you want, may I suggest that COGS be the surname and Stage 1 the given name, you could do this with all the stages. Give the borrower a high loan limit and their borrower code would be the same as all other teachers, (otherwise you’ll get that unfortunate “unauthorised loan” message). That way when you are loaning out the resources you can just wand in NAME and enter COGS and you can select the one that you want.

Refresh and borrower list

Changed to library ERN numbers after Refresh how do you get a print out

We just changed our library barcodes to ERN numbers. No problems here. We just did a refresh and can’t figure out how to print out a list of students and staff refreshed. We are used to putting in a barcode range to get a print out. Can anyone give me the details please.

B2 A2 – you’ll get options.Students can be selected/printed by Name, Roll Class or Year.

Borrower loan report

I’ve been asked by a teacher for a printout of what her class has borrowed this year.
I have found a report that gives me all of the classes’ borrowings for a couple of years.
Is there a report that will just give me the name of the child and the number of books they have borrowed for 2011 or just the name of the child and a list of titles for 2011.

You need to purge the previous year’s or years’ loan histories. This is done at B2 R1 and you enter a date that you want the “Purge Loan History to”, in your case select 31/12/10 and select C = Confirm. Escape & QU back to the OASIS Main Menu.

Then to get the number of resources each student in a particular scholastic year have borrowed so far this year, go to B4 I3,  C = Continue, D = stuDent, S = Select & enter the scholastic year range that this class is in. The report will list all the students in that year and how many resources they have borrowed since the “purge”.  Please be aware that the report will list ALL the students’ borrowing figures for the year, not just that particular teacher’s class – so you may want to “black out” the figures on the printout for the students not in that class, as this is really a privacy issue.

 A  resource is only added to a borrower’s statistics once it has been returned – OASIS doesn’t include any current loans in those figures.
 You may want perform the Weekly Housekeeping prior to the B4 I3 process.

Borrower loan figures

Oasis doesn’t record a loan in a borrower’s loan history until the loan has been returned. So anything that they have out currently will not appear in their borrower figures.

Borrower history

 Is there a report that tells us how often the students are borrowing? And, does anyone know where to find it?

Are you thinking of “Borrower History”? That’s at B2 O1.
You should check your System Parameters B1 C1, then C = Circulation to check that your “Record Loan History” is set to Y = Yes.

There are also some Sample Reports in F2  select S = Source, arrow down to “Sample Reports”, press Enter. The reports that may be of use are:
LIBRARY103
LIBRARY117
LIBRARY118

Save B4 I3 to file, open it in excel. Sort it into classes. You can then create class graphs  & put them up in the library, give a copy for class display or give the data to teachers to do a class graph.

I do a report for each roll class. It lists the books returned by the students. I believe it is under B2 page down ?

I do a report for each roll class. It lists the books returned by the students. I believe it is under B2 page down ?

I find it really interesting to see what they borrow!
The number of books does not give the full picture. Some kids borrow the same or similar books all the time while others borrow a range of genres and much more challenging reads.

Borrower history

 I am trying to look up the history of some borrowers in kindergarten. Each time I enter the class/student a message comes up “no borrowers in that range”. 

Go to B2 O1,  then select D = stuDent, B = Borrowers, I = Individuals and then enter the surname of the student you are after.

Last Borrower

I am very sorry to bother people because I know that this has been discussed numerous times and I should already know…….. However I cannot remember how to get the person who borrowed a Text book last year. Can anyone tell me how to track down who borrowed a book previously. Its had a new barcode on it as it was trashed but the accession number would be the same still I  presume. We borrowed it to someone esle and now the Deputy has found something in it which was not “nice” and wishes to know the previous person. We cant remember who it was but it had been trashed as it has been given a new Barcode.

 

Normally you’d use B2 O2, then S = Select  & T = Title and enter the title (as a range, i.e. “From” Mathematics “To” Mathematict). Because it is a textbook you will end up with a long list to look through, so I suggest that instead of printing the list you print it to File and save it and then open Excel and Import the Text data from where you saved it. That way you can then ask it to “Find” the barcode you are after to see who borrowed the resource last.

It does not matter that you have changed the barcode of the resource as the data is attached to a Resource Number that OASIS allocates when the resource is first added to OASIS.

Hope this makes sense – if you aren’t used to importing data into Excel then see your CC or some other person who is familiar with such tasks, such as your SAM, for guidance.

I am trying to trace the last borrower of book called ’50 graphic organizers for the interactive whiteboard’ so I go to
B2
O2
Select
and
I have been entering all sorts of combinations trying to get the loan history for this title.  I am able to pick up books starting with numerals 4 and 6, but nothing starting with 5.

In the title range try putting in “From” = 40 “To” = 60 & see what you get.

 

Borrowing change- time

I want to change the lenght of time that students & staff can borrow magazines for, from say 3 to 7 days,
how do I change the parameters on Oasis to make this change happen.

If you are applying this to ALL the resources that currently have the 3 day period, then you need to go to B2 D2. For each of your Borrower Loan Categories you will need to select L = Loans then move the cursor so that it is next to the code that you have given to 3 days & select E = Edit and change the number of days. Remember that you will need to do this for all your Borrower Loan Categories.

IF however, you have other resources that have that loan period and you only want to change some of the resources then there is another way to do it. Firstly, go to B2 D1 and A = Add the new Resource Loan Category (unless you already have one that is for 7 days). If your magazines have a location then you can change their Loan Type in B2 L3 to change them to the new loan type. If they don’t then, you could use the L1 option and scan them all by barcode OR the L2 option and change them via Enquiry. You just have to decide whether the change is P =Permanent or T = Temporary.