Stocktake of new location

When you create a new section in your library after the previous stocktake and you are stocktaking that section for the first time,
and you haven’t written any items off, what date do you type in when doing a H5;  ie write off items missing from the date of a previous stocktake which you obviously haven’t done?
Also, when doing the Q1 ie Stocktake Statement, what date do you put for the previous stocktake which you obviously haven’t done ?

From the stocktake manual

https://detwww.det.nsw.edu.au/it/schoolsystems/projects/thin_client/data/thin_client_imp/documentation/data/oasis_library_stocktate_2009.pdf

“If this is the first automated stocktake for the school [or section!]
there should not be any items to write off so a date that is
completely out of range e.g. 30/12/80.”
You would do the same for missing items.

If you don’t have a copy of this manual, I would print it off and refer to it frequently

The only thing I would not follow is the instruction on page 13 to print a shelf list! In our case the list would be over 400 pages. Instead I would print the summary report in the stocktake module
B2, H4 continue
<O>other, <A>all
<S>summary, <P>print
Any errors in classification will appear at the top or bottom of each location.
You will still need to check the enquiry terminal for error at the start and finish of barcode and accession numbers

OASIS Ordering

I have used OASIS to make orders but the supplier can’t fulfill an order. How do I get rid of this from OASIS?

Go in to Receive Order (B3 C1) call up the order and then receive 0 copies for each item.

I do all my ordering through Oasis. I dont believe it is a waste of time even when I have the books because typing them in in B3/B1 imediately includes them on the database. I just type title and ISBN on the order. After I receive these books through C1 I then do the SCIS update for the rest of the record. I also find this module valuable in keeping a record of my budget.

 

 

 

 

 

Borrower – Crates of books

I would like to create a borrower called “Stage 1 COGs” or something similar but cannot recall how to do this?
Go to B2 A1, select A = Add and then you’ll add an External borrower. Give them the name that you want, may I suggest that COGS be the surname and Stage 1 the given name, you could do this with all the stages. Give the borrower a high loan limit and their borrower code would be the same as all other teachers, (otherwise you’ll get that unfortunate “unauthorised loan” message). That way when you are loaning out the resources you can just wand in NAME and enter COGS and you can select the one that you want.

Security levels

Operator codes are used in OASIS to assign varying levels of access levels. On the main menus each option listed is linked to these security codes. There is a total of 10 levels that apply to the day to day use of the OASIS system

1 – Library Modules  

2 – Administration Modules  

3 – Design and Run Reports  

4 - Run Report Generator Reports

5 – Backup of OASIS, OASIS Word & OASIS dB

6 – SENTINAL

7 – Tutorial – Palm Tree Central

8 – System Administrator –System Maintenance

9 – Timetable

10 – Installer / Support

If an Operator is given ONLY Level 1 or Level 2 security it will permit them to access the OASIS main menu and enter the module but will have no access within the module.

Module Security Access to options within a OASIS module are assigned by a second level of Security Codes. Operators can be assigned Read Only, Read/Write or Read/Write/Delete Permissions

Definition of access levels Read Only – Allows the operator to view the data but is unable to edit the information displayed.

Read/Write – Allows the operator to edit data as well as viewing.

Read/Write/Delete – Allows the operator to delete data and perform editing functions.

Security level for stocktake purposes – doesn’t allow access to Initialise (B2 H1) or Finalise (B2 H5) . Use 145B.

Library Modules Option	Suggested Security Codes
A - Full Access to all Library Modules	1378AV
B - All Library Options – No Delete Access	137BV
C - Volunteer Data Entry – No Authority Files	17C
D - Student Volunteer – Circulation	1D
E - Student Volunteer – Data Entry	1C

Book Repairs

Book Repairs

OASIS Reports – transfer

OASIS Reports – transfer

Staff members not on Ern/Staff duplicates

Your reported Incident has been resolved with the following resolution:

The two staff members are not on ERN
will have to add as an external
<B2-A1>
<A>dd
<E>xternal option

If there are staff duplicates you have two options
1. Change the barcode on the External one to a Z barcode and then change the barcode on the correct entry to the original barcode This ensutres that you do noyt loose over due books
after all books have been returned or written off the external barcode can be deleted

2. return all books delete out external borrower
Change barcode on new record to existing barcode Borrow books to this one

Please do not hesitate to contact the Service Desk should there be any further questions or inquiries regarding your Incident.  Please quote your assigned Reference Number.

Yours sincerely,

Service Desk

Ern

Hi
We just changed our library barcodes to ERN numbers. No problems here. We just did a refresh and can’t figure out how to print out a list of students and staff refreshed. We are used to putting in a barcode range to get a print out. Can anyone give me the details please.
Thansk again
Cecilie Yates
Engadine High
9520 0411 ext 125
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Message: 2
Date: Wed, 25 May 2011 16:23:51 +1000
From: “Sheppard, Laureen” <LAUREEN.SHEPPARD@det.nsw.edu.au>
Subject: Re: [Nswtl] Changed to library ERN numbers after Refresh how
        do you get a print out
To: “Yates, Cecilie” <CECILIE.YATES@det.nsw.edu.au>,
        “nswtl@nswceg.org.au”   <nswtl@nswceg.org.au>
Cc: “cyates@engadine-h.schools.nsw.edu.au”
        <cyates@engadine-h.schools.nsw.edu.au>
Message-ID:
        <F6FC94A70BAC1445B43BDBAC04EC3BA543F1F5F505@SLUGPEXMC21.central.det.win>
       
Content-Type: text/plain; charset=”us-ascii”

B2 A2 – you’ll get options.Students can be selected/printed by Name, Roll Class or Year.

Ern refresh-when?

 Refreshing students in OASIS

 

Sorry to be a nuisance on something I should know but just need a reminder on how to do a refresh of students. Gone through all the options in OASIS and can’t seem to find it. Checked my prehistoric (well, at least pre-Thin Client) OASIS manuals and can’t find it either. My assistant usually does this but she’s off in China! Also, do all other OASIS users (ie. the front office admin staff) have to be logged out or can I do it anytime?

 

B4/R3 – just make sure that the barcode matches the one on the sheet of barcodes…Admin doesn’t need to be logged out…. students “come over” from ERN overnight so all new students may not appear first time.

Add borrower – Ern numbers

I don’t use Staff Refresh because of problems with duplicates in the past, so we manually add them & have found since ERN that we cannot add someone as staff unless they have the ADMIN number, it just won’t go past that point, & so they have to be Externals, even if they are starting a big block placement, until Admin has processed them enough to get the magic staff code. Then we can change their category later.
However, this year I’ve had to deal with students not rolling over properly from 11 to 12 & getting duplicated. That has been a pain because of simultaneous records for both “identities”. I’ve managed to fix all but one which didn’t work as I discovered late today & shall have to try again Monday.