The “ Unauthorised Loan” message can mean several things. Essentially it
means that the person who wishes to borrow that particular item is currently
being blocked for some reason. It could be that there is a problem with the
loan period allocated to that person; or a problem with the borrowing rights
of that person.
The ?Unauthorised Loan? message also includes a one or two letter code [eg.
"Unauthorised Loan T G"].The first code refers to the Borrower Loan Category
and the second code refers to the Resource Loan Category [In the example it
refers to a problem with Teachers trying to borrow items with a G resource
loan category - probably NF]. The codes that are displayed are set up in the
Loan Categories for Resources (B2/D1) and Borrowers (B2/D2) & may differ
from school to school.
The most usual reasons for this & how to fix them are listed below:-
Possible Problem?
How to fix?
The calendar has not been generated & appropriate due dates cannot be
calculated.
Investigate B2/F1 (Circulation/Maintain Calendar)
The master due date is a past date
Investigate B2/D2 (Circulation/Borrower Loan Category)
Edit the Master due date
Fixed Due Dates are past dates
Investigate B2/D2 (Circulation/Borrower Loan Category)
Select the Loan Category required; choose <L>oans from the option bar; edit
The resource is a Part Day Loan
Investigate B2/D1 (Circulation/Resource Loan Category
The resource does not have a Loan Category (in this case the second code
would be blank)
Investigate B1/D1 (Management/General Resources)
<F>ind the title; select <C>opies ; edit the copy details to add the loan
category
The borrower does not have a loan category (in this case the first code
would be blank)
Investigate B2/A1 (Circulation/Borrower Details)
<F>ind the borrower; <E>dit the details & add the borrower category
Regardless of the reason for the message, the loan transaction can continue
by using the command OVERRIDE from the Circulation Control Card or by typing
OVERRIDE in the option bar.
CHANGING THE MASTER DUE DATE
1. Select B2/D2 Borrower Loan Categories
2. You will see each borrower category assigned. eg Teachers,
students etc. Put the curser next to the category you wish to change. Press
<E>dit. Enter until you reach the Master Due Date Column; overtype a new
master due date.
BORROWER LOAN CATEGORIES (B2/D2):
This option creates the authority file of Borrower Loan Categories.
Borrowers who have exactly the same borrowing rights are grouped together in
categories.
? The screen display shows:-
? Category (Single character) to represent the Borrower Loan Category
listed in A.O.
? Description which conveys the meaning of the code (up to 20
characters)
? Master Due Date ? the expiry date of all borrowing rights. A
different date can be entered for each category. A master due date must be
entered otherwise a loan transaction will not be accepted and an
?unauthorised loan? message will be displayed.
? You may <E>dit or <A>dd Borrower Loan Categories. Do NOT <D>elete a
Borrower Loan Category until all the Borrowers have been allocated a new
code. A code removed from this Authority File is also deleted from every
borrower?s record which included that code.
To Edit the <L>oans within a Borrower Loan Category:
Each Borrower Loan Category can be authorised to borrow nominated Resource
Loan Categories.
? Move the Curser next to the Borrower Loan Category to be edited,
Select <L>oans. A list of Resource Loan Categories shows what can be
borrowed.
? A Period (Days) shows the number of days for which an item can be
borrowed by each borrower group. The Due Date is automatically calculated.
If the Period (Days) is left blank, then the Due Date can be typed in. This
option is particularly useful for long-term loans such as Equipment which is
loaned out for the whole year.
? You may <E>dit or <A>dd the Resource Loan Categories for each
Borrower Loan Category.
? You may <D>elete existing Resource Loan Categories, but
authorisation for loans is no longer available.
If you ever see the message ?Unauthorised Loan?, it is probably a setting
within this area that needs checking.
RESOURCE LOAN CATEGORIES (B2/D1)
? In most libraries different groups of resources are lent to
borrowers for varying lengths of time (eg teachers may have longer loan
periods than students). In addition, some resources are only lent to
particular groups of borrowers (eg Teacher Reference only lent out to
teachers).
? Loan Categories are located in Library Circulation (B2/D1) and can
be <A>dded, <E>dited or <D>eleted as required. Resource Loan Categories may
be changed.
MAINTAIN CALENDAR (B2/F1)
<G>enerate the Calendar for a nominated year. This should be done during
Term 4. If your loan period exceeds the calendar available, OASIS will ask
you to ?generate calendar?. If the ?Unauthorised Loan? message appears, the
Master Due Date has expired. When you generate the calendar, you will be
asked to nominate the year. The number of loans each day is recorded on the
calendar. This does NOT include items loaned out as Class Loans.
<P>urge a nominated Calendar Year.
The year nominated will be removed from the database. The previous year is
the default, but it can be overtyped. All information associated with the
calendar year purged will be removed. This includes any outstanding loans or
orders. Before purging, manually return outstanding loans (make notation in
B1/D1) & cancel orders (B3/C1 enter 0 (zero) in the receive field).
