Automatic disposal

Just wondering. Things that have been missing for two years. Should I dispose of them manually? I have some feeling that when you finalise it may do this?
Which way is better?

Yes it will automatically dispose of them when you finalise, PROVIDING that you enter the correct date, when prompted with the question “write off items missing before”. Note it says BEFORE, so if you enter the date of when the stocktake was finalised 2 stocktakes ago then you won’t write off the items that were missing from 2 stocktakes, you need to enter the date AFTER the finalisation date from 2 years ago,. (Hope this is clear.)

My philosophy when dealing with major decisions regarding stocktake (such as initialising & finalising) is to always do them in the morning when there is less chance of making a mistake as your brain isn’t fried from scanning in barcodes. Also never finalise in a rush ’cause that’s when you can stuff things up. If the phone keeps ringing & people are asking for favours & people are knocking on the door & some child is calling out “Miss!” then that is not a good time to finalise.

More than one operator

We are culling at the moment. Can we have 2 people operating through two different portals disposing fiction books this at once? I am so confused!

Yes you can have 2 people working in General Resources (which is what you are doing) at the same time.

Rollover

I have just been told that I am not able to use Oasis library tom,orrow as the SAM is doing admin rollover. I beleived that didnt affect Oasis Library unless we had ADLIB.
My SAM said that she had it ion writing that we couldn’t use oasiis lib – What is correct procedudere?

You are correct. Library can operate as normal unless you are an ADLIB school. (however don’t do anything that uses the Admin section such as refresh students).
Politely ask to see the “advice in writing” your SAM has to clarify. She may have seen the words ADLIB and assumed it was Library. It is a very stressful time for the office staff so perhaps if she insists you could shelve or order resources, catch up on the paperwork etc. She might repay you the day by lending you a SAO for a few hours later in the week? My understanding is that there is no indication on the SAM’s computer or on OASIS Admin that you are using OASIS Library anyway.

List of culled items

We are weeding our collection like it has never been done before. We are putting the barcodes into a Word doc as we go. Is there a report which I can generate which would cover all of the books I have disposed of?

Sample Report LIBRARY104 which says  “list for library of Damaged items”

Loss rate

Trying to figure out the library rate loss. Can anyone tell me how I find out what has been added just to the non fiction area since the last stocktake or do you just use summary report figure this year minus the previous stocktake summary?

The DET’s current guide is in the School Manual of Financial Management which is available online.

Try this link as at 15th August 2014

https://detwww.det.nsw.edu.au/finance/schools/smfm/chapter7/chap07.htm#7-6

You may need to scroll to the library information.

It does not seem to mention what acceptable stock loss to be but mentions the principal should sign loss calculations if they are deemed acceptable. A figure of 4.5% or less used to be used by some as acceptable.

 

 

It has guidelines related to libraries including the stocktake statement and calculating the loss rate in Ch 7; see 7.8   

For the DET’s official guide to Stocktake, see the OASIS Library Stocktake document, updated last year, at this link;
http://www.curriculumsupport.education.nsw.gov.au/schoollibraries/assets/pdf/oaslibstockt2009.pdf
See the FAQs at the end of it too. The guide is easy to follow and has the accurate information in keeping with latest DET updates.No need to print it all, just the pages you want.

The stocktake manual is part of the main NSW DEET

School Libraries and Information Literacy page at;

http://www.curriculumsupport.education.nsw.gov.au/schoollibraries/